A great customer experience is built long before the first shovel hits the ground. In this episode, Rodney sits down with Carrie from the ZebraScapes sales team to talk about how trust, clarity, and strong relationships are built from the very first meeting. Listeners will learn how clear communication prevents costly misunderstandings, why taking time with each client creates confidence, and how budgets, design, and quality control all come together for lasting results. This conversation is full of practical takeaways for anyone wanting smoother projects and happier customers.

Key Highlights

  • Customer First Approach – How slowing down builds stronger trust and long-term satisfaction
  • Clarity in Communication – Why confirming details prevents confusion and costly mistakes
  • Budget & Design Balance – How to match big dreams with realistic project plans
  • Sales Without Pressure – Why honesty and relationships matter more than slick tactics
  • Expanding Services – How ZebraScapes is growing into pools with the same quality standards

Connect with Rodney and ZebraScapes at:

Website: https://www.zebrascapes.com/

Facebook: https://www.facebook.com/zebrascapes 

Instagram: https://www.instagram.com/zebrascapes/ 

YouTube: https://www.youtube.com/@zebrascapes8116 

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Transcript
Rodney Steidinger:

This is Rodney with zebras case podcast.

Rodney Steidinger:

Again, I have Carrie with us. Hello. She's been on our team

Rodney Steidinger:

for a while in the sales department, and I'm so excited

Rodney Steidinger:

to have you.

Carrie:

Thank you. Thank you. It's been, it's been a really

Carrie:

fun journey, and wow, you have some amazing people that work

Carrie:

here.

Rodney Steidinger:

Yeah, we're very blessed. People from every

Rodney Steidinger:

department is doing extremely great things.

Carrie:

Yes, they are very professional, but also very

Carrie:

personable, yeah, very good at their jobs.

Rodney Steidinger:

Thank you. Yeah, Paula is the the lead, and

Rodney Steidinger:

she gets everybody in place and a lot of team building. You

Rodney Steidinger:

know, when she came on board, she goes, I don't know nothing

Rodney Steidinger:

about landscaping. I said, I know everything about landscape.

Rodney Steidinger:

I know I can't work with people. And so she is

Carrie:

the people person, yeah, and she really can. She's been

Carrie:

phenomenal help as I've been joining the team. Yeah, I've

Carrie:

learned an enormous amount from her, yeah, and I know that I'm

Carrie:

going to have so much more it learned from her, but she didn't

Carrie:

know landscaping she does now

Rodney Steidinger:

she does. Now you're right, yeah, and that's a

Rodney Steidinger:

great part of here. We moving people around. She first came on

Rodney Steidinger:

as a bookkeeper, and now she's the general manager over father

Rodney Steidinger:

daughter and zebra scapes, and she moved up with great people

Rodney Steidinger:

underneath her, yeah, and so. And we're continuing to grow and

Rodney Steidinger:

not so much size wise. But our number one thing is we talk

Rodney Steidinger:

about Paul and I do in a whole team is making the customer feel

Rodney Steidinger:

very valued and not rushed seriously.

Carrie:

And they do feel very valued. I just, I just popped

Carrie:

in, as you know, from being out with a couple different

Carrie:

customers and the relationship that's being built, or that has

Carrie:

been built, yeah, they are so they feel like it's home. Yeah,

Carrie:

it's really, it's, it's really remarkable. And of course, that

Carrie:

becomes something that you get because of the team that you

Carrie:

have, yeah,

Rodney Steidinger:

that you're going to work and interact with

Rodney Steidinger:

them and and they're confident. And we bought a vehicle many

Rodney Steidinger:

years ago, and the experience of buying that vehicle, it gave me,

Rodney Steidinger:

I didn't even like the vehicle, just a whole sales thing, how

Rodney Steidinger:

they got my wife on the deal and and I look at that like I don't

Rodney Steidinger:

want any customer to go through a landscaping job, a process to

Rodney Steidinger:

save the best money, but look at it and be like the process was

Rodney Steidinger:

capable. Yeah. I mean, you want them to look back and say the

Rodney Steidinger:

process is great and enjoy their yard more. And so that's a big

Rodney Steidinger:

reason why we added people to the sales team was that every

Rodney Steidinger:

client can have the time they need to get what they want and

Rodney Steidinger:

be, to understand and not be. Here's a paper. Sign it. We're

Rodney Steidinger:

going to do it, check the drawing, drop it and go,

Carrie:

yeah, it's a very thorough process that that week

Carrie:

on the screen from the initial visit, and you really working

Carrie:

and brainstorming together with the customers, so that they get

Carrie:

their vision across to us, and then taking that and turning

Carrie:

that into something that becomes a 3d drawing, and then, you

Carrie:

know, applying all of that into the job where they feel faith in

Carrie:

us. Yep. And again, I have to keep coming back to the fact

Carrie:

that it's, it's the coordination of the office, because we get so

Carrie:

much good support that

Rodney Steidinger:

you're right, you're right, yeah, that you'll

Rodney Steidinger:

be able to spend time with them. So like the job you're at right

Rodney Steidinger:

now. I mean, I was there. I went, there. It was a train

Rodney Steidinger:

wreck of a feature. I looked at that like just put a dynamite in

Rodney Steidinger:

the hole. But we were able to agree on a price. We tore it all

Rodney Steidinger:

apart, not what I wanted, but you just be in there. And now

Rodney Steidinger:

we're able to make this look they're confident, like you

Rodney Steidinger:

said, What?

Carrie:

What we discovered, yeah, which we didn't know until

Carrie:

we started to dig in a little bit, right? What we discovered

Carrie:

and the results that they would have had versus what we're going

Carrie:

to give them, yeah, is going to be night and day. They were

Carrie:

thrilled when they got to see that rock. Yeah. They were

Carrie:

thrilled. It was adorable. It's like they saw gems, yeah? So,

Carrie:

yeah, it's a fun job. I have a lot of fun jobs out there right

Carrie:

now, and real neat relationships. You know,

Carrie:

there's, there's a great community of people in this

Carrie:

Prescott, Prescott Valley area, chill Valley area. And it's,

Carrie:

it's a small world, you know, a lot of people do that and don't

Carrie:

realize that, you know. So with that said, it's, it's just been

Carrie:

a wonderfully personable experience so far with this

Carrie:

company. And so

Rodney Steidinger:

being part of a small world, and I look at

Rodney Steidinger:

that all the time, when I go, we go to places we don't ever want

Rodney Steidinger:

to be like, Oh no, there's so and so, like, we. Do. It's a

Rodney Steidinger:

small world. People are connected. Our reputation is

Rodney Steidinger:

highest priority, and so we want to make sure that every client

Rodney Steidinger:

is getting what they when we come to the agreement, what's in

Rodney Steidinger:

writing and what's laid out. And you know, I had one client tell

Rodney Steidinger:

me, so after we're getting ready to sign the paper, he goes. So I

Rodney Steidinger:

know what I think I bought, so tell me what I purchased. Yeah,

Rodney Steidinger:

and because the client thinks one thing, you think another,

Rodney Steidinger:

right, right? And so he I said that was very interesting. He

Rodney Steidinger:

worded that because we don't want a customer to think they're

Rodney Steidinger:

getting something. And a bunch of words, and it's not clear on

Rodney Steidinger:

the dimension, so let's walk you through it. I mean, we right, so

Carrie:

Well, we have to, you know what? We have to go at the

Carrie:

customer's pace, so that they really do understand that

Carrie:

they're getting what they want. That's right. And that takes a

Carrie:

little bit of time, because each customer, with regards to

Carrie:

communication, is different. Um, the relationship that you build

Carrie:

with them is different. But we go back and we go back and we go

Carrie:

back and we show up, yeah, you know, yeah, I have to say that

Carrie:

that's a big thing, because I I hear that a lot be like, Oh,

Carrie:

you're here, like, You're here again. You know, this is great

Carrie:

that they're very excited about that. Yeah. Know that we

Rodney Steidinger:

care. Yeah. I was like, the guy to David got

Rodney Steidinger:

there and he's like, two times in a row, you showed up on time.

Rodney Steidinger:

I was like, we only saw you twice. He's like, it's just so

Rodney Steidinger:

unusual. I'm like, that's sad, but we do, we and like, with the

Rodney Steidinger:

support in the office, we make sure. Obviously, everybody makes

Rodney Steidinger:

mistakes, and we drop once in a while. But what we have right

Rodney Steidinger:

away, Paul is, on top of it, we got us have a correction. How'd

Rodney Steidinger:

that fall through the cracks. But we thrive to show up on

Rodney Steidinger:

time, to communicate for running late. So if you're not getting

Rodney Steidinger:

that service, we make sure we it's corrected and what fell

Rodney Steidinger:

through the cracks right? So you meet a client, you go through

Rodney Steidinger:

they walk through the process of what they're wanting and trying

Rodney Steidinger:

to so many times you go to a client, this is a tough one.

Rodney Steidinger:

They got dreams. And you're, they're speaking these dreams,

Rodney Steidinger:

right? And they're like, it's a resort, it's and so it's a lot

Rodney Steidinger:

of work putting design skills, a lot of work putting quotes

Rodney Steidinger:

together. I mean, it takes hours and hours and hours.

Carrie:

It certainly is and certainly ends. And, you know,

Carrie:

there's there's dreams, and then there's a reality, and we have

Carrie:

to somehow match those two together, because sometimes

Carrie:

their dreams and their budget is a little bit more the reality.

Carrie:

But the neat thing is, so far, which with my situations, is we

Carrie:

really are able to merge at a perfect spot where they get what

Carrie:

they want and it's in, it's in an affordable

Rodney Steidinger:

but how do you go about when you tell you

Rodney Steidinger:

got these dreams, and the client like you want to because you

Rodney Steidinger:

like the other sales that came in the day and said, look at

Rodney Steidinger:

these plans. The client has a $15,000 budget, and I literally,

Rodney Steidinger:

like, threw it on the ground. I mean, it's a $60,000 you know,

Rodney Steidinger:

turf falling around the back. And he's like, I'm just wasting

Rodney Steidinger:

my time. I go, we gotta tell the client like we're just planets

Rodney Steidinger:

apart.

Carrie:

Well, you know, things can be done in phases too, yep,

Carrie:

um, and sometimes they have to be um, but it how do you get the

Carrie:

budget

Rodney Steidinger:

out of the client? Do you get the budget

Rodney Steidinger:

out of the client or you don't have that problem.

Carrie:

No, I I'm pretty direct, because we need to know you're

Carrie:

right. Stand because I can go live their dreams, and I can

Carrie:

start planning, you know, way off into the future, and if I

Carrie:

don't get a number from them to understand where they're at, I

Carrie:

can't take their dream and make that a reality, you know? So

Carrie:

it's, it's just direct communication.

Rodney Steidinger:

I mean, a lot of times like, well, you're

Rodney Steidinger:

trying to, I want to know what you're I'll tell you if in the

Rodney Steidinger:

budget or not. I mean, I can get any backyard. You can be 10,000

Rodney Steidinger:

as

Carrie:

high as 100,000 Oh, actually or 200

Rodney Steidinger:

200,000 Yeah. So it's like, I just want to,

Rodney Steidinger:

like, it just saves so much time. So, yeah, it's, I'm trying

Rodney Steidinger:

to get to understand the client. Get the comfortable. Like, look,

Rodney Steidinger:

I want to do the best interest. Just tell me your budget, and

Rodney Steidinger:

I'll show you what I can do for that.

Carrie:

You just said the words best interest. And that's

Carrie:

really, that really applies. Because when you need to

Carrie:

understand their budget, you're, you're doing that so that you

Carrie:

are able to put a plan together for their best interest, um,

Carrie:

and, and that really is kind of an envelops pretty much

Carrie:

everything that we do, yeah, you know, yeah. Um, yeah. It's,

Carrie:

it's, it's a, it's a good process. I think that we spend,

Carrie:

we spend a lot of time in this company, needing to talk about

Carrie:

how to communicate,

Rodney Steidinger:

early mornings, right? Early mornings,

Rodney Steidinger:

five o'clock,

Carrie:

five o'clock, yeah, ladies are up at four, getting

Carrie:

their makeup on, and we meet at five, and we, you know, just,

Carrie:

just work out detail. Roles and and, and how to communicate with

Carrie:

the customers, so that we're, we're most effective, but also

Carrie:

we're learning, you know, we're being filled with knowledge,

Carrie:

yeah, because we do a lot you, as you mentioned, you know,

Carrie:

father daughter, yeah. And that's a, that's an other avenue

Carrie:

that you decided to take on, yeah? So we do the interior and

Carrie:

we do the exterior and the interior. We need cabinets,

Carrie:

yeah, and countertop, yes. I mean, you're very detail

Carrie:

oriented with that side, and there's a lot of specifics.

Carrie:

You've got a great team. Yeah? We do, yeah. Mask, enjoy sending

Carrie:

over there and listening to them talk, yeah and strong leaders,

Carrie:

yeah, for sure, team.

Rodney Steidinger:

So Paul is heading that up. Also, she

Rodney Steidinger:

actually king of the queen of that yes, she and then

Carrie:

that thing, and then you have Stacy, yep. And she's just

Rodney Steidinger:

rock star salesman in that absolutely for

Rodney Steidinger:

sure, Noah's going and Trinity is loving every bit

Carrie:

of it. Trinity is the lead. Yeah, she's amazing. And I

Carrie:

should have mentioned her first thinking, My gosh, she's she's

Carrie:

just got vision.

Rodney Steidinger:

Yeah, she's excited. She loves to see what's

Rodney Steidinger:

going. Yeah, about a year young, but she's dove into it, young

Carrie:

dude, you never know. Yeah, you would never know. So,

Carrie:

yeah, it's a good thing.

Rodney Steidinger:

So a big thing for this whole thing that

Rodney Steidinger:

we're talking about is just getting the customers to

Rodney Steidinger:

understand that, you know, so many times you call a salesman,

Rodney Steidinger:

I do and I'm dreading to meet them, you know, oh, I don't like

Rodney Steidinger:

salesmen. Love meeting them, salesmen or customers, customers

Rodney Steidinger:

and sales. Oh, I just like, well, you have to get me. You

Rodney Steidinger:

know, you that? Were you gonna try to rip me? We're trying to

Rodney Steidinger:

pull over my wall today. That's what goes to my mind when I call

Rodney Steidinger:

a roofing salesman, or I call I got Hill damage, or I got a

Rodney Steidinger:

problem I can't do myself. And you're listening to all these

Rodney Steidinger:

slick Willie things, used carsman things kind of work

Rodney Steidinger:

around them, though, yeah? You kind of weed them out. Have to

Rodney Steidinger:

Yeah, yeah. See, they exist.

Carrie:

But that's why I love meeting them, because I love to

Carrie:

hear what they're gonna say, yeah. And if they're slick,

Carrie:

yeah, if they're filming me full hot, yeah, you know, or if

Carrie:

they're being forthright, yep, um, and, yeah, there's a lot of,

Carrie:

there's a lot of slick salesmen out there,

Rodney Steidinger:

yeah. And we don't allow that here, because

Rodney Steidinger:

we don't want our reputation to be I was pressured into it, or

Rodney Steidinger:

it was deceitful, or it was bait and switch. Yeah, all those

Rodney Steidinger:

things are we want to we want the customer to know. When they

Rodney Steidinger:

call us, they get exactly what they're hoping for, and more. I

Rodney Steidinger:

mean, a relationship, a community we're trying to build.

Rodney Steidinger:

You know, I tell people, if you want to knock this job out and

Rodney Steidinger:

just in and out and get it over with the cheapest one, go on. I

Rodney Steidinger:

mean, we're not for you, because that's not what we're looking

Carrie:

for, right? Well. And the thing is, is, is Derek is

Carrie:

always going to be a cheaper one, always, yeah, always going

Carrie:

to be a cheaper one, but they are going to come in fast, hard

Carrie:

and sloppy, yep, and that's just the trip. And we've seen a

Carrie:

number of jobs so far where they came in sloppy, and they are

Carrie:

redoing their work a year, year and a half billion or six months

Carrie:

or six months later, and it is costing them. I mean, we

Carrie:

calculate it out it's costing them, you know? I mean,

Carrie:

sometimes there's workarounds, yeah, but most of the time

Carrie:

you're having to redo the whole job.

Rodney Steidinger:Yeah, over a few:Rodney Steidinger:

money, don't get me wrong, but it's that gut instinct that I

Rodney Steidinger:

got, and I didn't read it, didn't follow it, but just

Rodney Steidinger:

understanding the relationship, if you're not, if anybody's not

Rodney Steidinger:

comfortable writing that first check out, or writing that

Rodney Steidinger:

saying that sign that paper, it's not going to be good at the

Rodney Steidinger:

end, right? You know, if they're excited to make the first

Rodney Steidinger:

agreement is good, but if they're hesitant and it's hard

Rodney Steidinger:

to make a sale, I look at it this way, if it's hard to make a

Rodney Steidinger:

sale and you're really like pushing them, it's going to be

Rodney Steidinger:

way harder to collect that, to be to satisfy them.

Carrie:

Yes, I do agree with that. I think that there that

Carrie:

that comes from, you know, them nervousness before you even got

Carrie:

there, though, okay, that could be okay. So I think that you

Carrie:

know when you're talking to the customer. For me, for instance,

Carrie:

I'm looking for all of those signs to see where they're at,

Carrie:

because if they want a project done, they really do want it

Carrie:

done. Yeah, they might be nervous about it, so we have to

Carrie:

kind of sift through that gotcha and get over that. So by the

Carrie:

time it's time to ask for them to give us a check, they're

Carrie:

ready, yeah. I mean, of course, nobody wants to pennies, make

Carrie:

dollars, nobody wants to break away from their money. Yeah,

Carrie:

right, yeah. But they understand that they have to, yeah, if they

Carrie:

want to. We spend the time getting the customer to that

Carrie:

point, yep, to be

Rodney Steidinger:

confident that it's money well invested,

Rodney Steidinger:

and they'll enjoy it when it's done, or it's a must needed with

Rodney Steidinger:

drainage or whatever that has to get done, that has to get done,

Rodney Steidinger:

yeah, and you're done professionally with a lot of

Rodney Steidinger:

knowledge and skill. And so we have a, you know, we we have

Rodney Steidinger:

you. Our project manager, everyone, performance are

Rodney Steidinger:

amazing, then we have a quality control person, just to make

Rodney Steidinger:

sure the progress is great, and with all this overhead as me, as

Rodney Steidinger:

an owner, it's well worth it, because the redo and the

Rodney Steidinger:

complaints are so minimal, right than it was seven years ago.

Carrie:

That would be very true. I had, I had heard very little

Carrie:

with regards to our quality is outstanding. Yeah, it's

Carrie:

outstanding. So good job. Thank you. We have

Rodney Steidinger:

a great team, and we're continuing to grow,

Rodney Steidinger:

and our overhead is high, but overall, we're building a

Rodney Steidinger:

legacy. We're building a relationship and a community

Rodney Steidinger:

that I'm 100% okay with it, you know, I we don't need to have

Rodney Steidinger:

make tons of money. We got to make money. Got to have a

Rodney Steidinger:

business. You got to provide and pay your bills. But on the other

Rodney Steidinger:

hand, we want every customer to feel very valued, and every

Rodney Steidinger:

employee to feel more valued and more appreciative as be a part

Rodney Steidinger:

of this team. Yes, is, I mean, it's very critical what we have

Rodney Steidinger:

going here. And we, Paula is the queen at that glue. She is the

Rodney Steidinger:

glue to when it comes to that, yeah,

Carrie:

you know, we started, we started taking on pool, Yep,

Carrie:

yeah. And that's been exciting. That's been a lovely she has

Carrie:

been a plethora of information to guide us, yeah, as we've been

Carrie:

taking this on, and it's going quite well,

Rodney Steidinger:

yeah, that's exciting. We have James on that

Rodney Steidinger:

side of the team, and the knowledge he brings, he's, he's

Rodney Steidinger:

really with it, yeah, he's with it. And that's gonna be, that's

Rodney Steidinger:

going to be, that's going to be another thing. We'll be coming

Rodney Steidinger:

on a podcast, bring James in and talk about pools. We're super

Rodney Steidinger:

excited about the pool side. This guy's 25 years experience

Rodney Steidinger:

with pools out of California, and he is very knowledgeable. I

Rodney Steidinger:

was looking for someone with high quality, someone with

Rodney Steidinger:

detailed, someone with not to cut corners, and we got all of

Rodney Steidinger:

that and

Carrie:

vision, yeah, yeah. So that's the exciting thing. Is,

Carrie:

when he looks at something, he he really just, she ignites. Oh,

Carrie:

yeah. Customer got such fantastic idea, I know, yeah,

Rodney Steidinger:

and it's all top quality. I mean, he ain't

Rodney Steidinger:

cutting any corners, which is some so thankful for that. We're

Rodney Steidinger:

not getting anybody. Hey, let's dig a pole, you know as

Carrie:

Yeah, dig a hole and see how we can fill it. Yeah. So

Carrie:

thanks for joining

Rodney Steidinger:

us. This is Kerry, and we're looking forward

Rodney Steidinger:

to your comments below. Stay tuned for the next one. Thank

Rodney Steidinger:

you. You.